Jobs Board

Job Type IT/Communications
Job Information

Key Accountabilities

  • The Technical Manager is responsible for delivering high quality technical support, planning and production of all technical aspects relating exhibitions and events, onsite and offsite
  • Assist the undertaking of repairs and maintenance of company buildings and assist the management of facilities, operations and assets
  • Dealing with bidding process and contractors, negotiating with external partners provisions to meet requirements
  • Responsible for maintaining works of art and display spaces, ensuring exhibits are in proper working order at all times
  • Work with Programming team to report and rectify any damage to or deterioration of artworks and exhibitions
  • Devise and implement efficient and effective installation schedules ensuring that resources are in place as necessary
  • Oversee or undertake the design and build of display structures e.g. plinths and basic furniture
  • Assist the delivery, unpacking, handling, storage, crating and repackaging of artworks
  • Conduct I.T. and audio-visual system planning, testing and installation for exhibitions, events and projects
  • Ensure responsibility for the security of equipment
  • Monitor and maintain a safe and secure environment for staff and visitors in accordance with best practices on health and safety

 

Knowledge, experience and qualifications required

 

Education:

  • Relevant degree in technical field
  • Good command in Azerbaijani, English and Russian

Required experience:

  • At least three years’ experience of exhibition planning, production and installation, ideally in a gallery environment
  • Understanding of contemporary art and the wider arts and culture sector

Required competences:

  • Facilitate artistic ideas with practical and resourceful solutions and imaginative technical problem solving
  • Excellent communication skills
  • Ability to prioritize tasks and manage multiple priorities whilst remaining calm and professional
  • IT literacy in basic office and creative software applications
  • Excellent interpersonal skills. Build effective working relationships with others to ensure efficient and successful outcome to individual projects
  • Develop the trust and support of manager and colleagues
  • Lead or work collaboratively as part of a team as required
  • Professional, motivated and enthusiastic
  • Punctual, honest and reliable

Desirable experience:

  • Imaging and 3D software applications, for example Photoshop, AutoCAD
  • Ability to drive
  • Art handling
  • Knowledge of Audio Visual systems
  • Practical skills and technical knowledge within construction and workshop environments including use of hand and power tools, construction methods, materials and a variety of fixings
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Job Type Tender Leader
Location Azerbaijan / Baku
Job Information

Work description

Position: Tender Leader.

Purpose of the Job: To leads and manage the Tender from appointment up to Tender Transfer Meeting. To win the Contract including clear strategy definition, tender preparation, approval process and successful negotiation.

• Hierarchical Reporting: Tender Director of LAM

• Operational Reporting: Sales & Business Development

Responsibilities:

1. Primary contact with the Customer:

  • Develop good communications with Customer to highlight our reference solutions, identify implications of meeting customer requirements and alternative solutions).
  • Understand and manage Tender environment (lobbying).
  • Issue Top-level Requirement Capture.
  • Discuss with Customer (gaps, Open Item List) and feedback.

2. Organise the Tender:

  • Define Bid Strategy.
  • Define Partners and Split of Work in consensus with the Product Line. Establish agreements with Partners in coordination with legal.
  • Define the Tender Master Schedule.
  • Manage overall tender budget.

3. Manage the preparation activities:

  • Update the Tender Management Plan.
  • Make decisions for issues that impact at tender level.
  • Anticipate and highlight all potential risks and establish a viable plan to overcome main anticipated
  • Project risk/obstacles.
  • Identify savings and opportunities.
  • Address all issues related to tax, custom duties, legal advice, bid bonds, hedging, power of attorney and other administrative documents with the assistance from Sector Central Functions in charge.
  • Manage all logistical issues for proposal delivery to Customer.
  • Alert the Region if issues are foreseen and/or occur which could impact the Tender Master Schedule and especially the review meeting dates.

4. Contribute to the QCD definition of the offered solution:

  • Issue with the Bid Manager the Instructions for Quotation.
  • validate the Region WPs QCD and of the global tender.

5. Manage the proposal preparation:

  • Define proposal key messages.
  • Define proposal format and allocate sections.
  • Ensure that all the elements necessary for the proposal are delivered by contributors.
  • Produce the full clause by clause identifying all non-compliance and potential mitigation proposals (Alstom qualifications) by integration of the elements received from all contributors (Bid Manager, Sector Central Functions, Partners, and others if any).
  • Validate the Price list (usually proposed by the Bid Manager).
  • Write the Executive Summary.
  • Consolidate and finalises (packaging) the Proposal including translation if needed.
  • Make sure that proposal is reviewed by appropriate stakeholders (Legal, Product Line, Customer Director, Review Team if any).

6. Prepare and obtain Tender approval:

  • Ensure all documents necessary for the approval are available.
  • Update e-Project-Tender (all along the process flow).
  • Present the tender in all review meetings (TGR, TRM, RCM).

7. Propose the Negotiation Strategy and obtain approval

8. Deliver the proposal to the Customer:

9. Negotiate (with the assistance of the sales manager/BD and Bid Manager):

  • Ensure that the final offer remains in line with the approved reference and with the Negotiation Strategy (approved NSD).
  • Log the material (documents, mails, etc…) exchanged with external stakeholders which may impact contractual obligations.
  • Inform Tender Control and Region when negotiation result in an evolution to the approved reference and obtain validation of Final Proposal.
  • Ensure that changes in scope (usually resulting from abandon/modifications of Alstom qualifications)
  • and their impact on the Standardization Ratio are logged in the Event Log of the Negotiation Strategy Document (NSD).
  • Ensure that the final draft of the contract documents accurately reflect the Proposal as amended by any agreements reached during the negotiation phase
  • Ensure the final contract documents draft is reviewed by the Bid Manager and Legal before Contract signature.

10. Manage the Transfer to the Project Manager

11. Ensure compliance with applicable standard processes (Code of Ethics, EHS, Railway Safety, Quality,..)

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